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How to Find Public Records in Grant County in 2026

GrantCountyRecords.org provides publicly available information and data related to public records in Grant County, Kentucky. Members of the public seeking official documents may access records through multiple channels, including online portals, in-person visits to county offices, written requests, and telephone inquiries. Depending on the record type, individuals may find documents such as:

Property deeds, mortgages, and liens
Court filings (civil, criminal, probate, and family)
Marriage licenses and other vital records
Business registrations and fictitious name filings
Tax assessment records
Voting and election records
County commission meeting minutes and agendas
Budget and financial documents
Law enforcement incident reports (where permitted by law)

Records may be searched through official court resources, clerk offices, public access terminals, and online tools.

Online Access: The Grant County Clerk's Office maintains an online portal where members of the public may access a range of county records. Through the eCCLIX system, users may view or print documents filed with over 85 clerk offices across Kentucky, including property records and land instruments recorded in Grant County. No registration is required to perform basic searches, though printing or downloading documents may involve a fee. Court records are accessible through the Kentucky Court of Justice online case search tool, which provides access to civil and criminal case information statewide.

In-Person Requests: Members of the public may visit the Grant County Clerk's Office to inspect records at the public counter. Staff are available to assist with locating documents, and public access terminals are provided on-site. Requestors should bring identifying information relevant to the record sought (such as a party name, parcel number, or case number) to facilitate the search.

Written/Mail Requests: Written requests may be submitted by mail to the Grant County Clerk's Office. Each request should include the requestor's name, mailing address, a description of the record sought, and the preferred format for delivery. Under Kentucky Revised Statutes § 61.880, a public agency must respond to an open records request within five business days of receipt.

Phone/Email: The Grant County Clerk's Office may be reached by telephone at (859) 824-3321. Contact information for additional departments is available through the Grant County Fiscal Court website.

What Are Public Records in Grant County?

Public records in Grant County are defined under Kentucky law as all books, papers, maps, photographs, cards, tapes, discs, diskettes, recordings, software, or other documentation regardless of physical form or characteristics, which are prepared, owned, used, in the possession of, or retained by a public agency. Pursuant to Kentucky Revised Statutes § 61.870, the term "public record" encompasses a broad range of documents created or maintained by government agencies in the course of official business.

The following record types are currently maintained by Grant County agencies:

Record Type	Maintaining Office
Property deeds, mortgages, liens	Grant County Clerk's Office
Court records (civil, criminal, probate, family)	Circuit Court Clerk / District Court
Marriage licenses	Grant County Clerk's Office
Business registrations	Grant County Clerk's Office
Tax assessment records	Grant County Property Valuation Administrator
Voting and election records	Grant County Clerk's Office
Meeting minutes and agendas	Grant County Fiscal Court
Budget and financial documents	Grant County Fiscal Court
Law enforcement records	Grant County Sheriff's Office
Land use and zoning records	Grant County Planning and Zoning

The Grant County Clerk's records portal provides online access to land records and other instruments filed with the clerk's office. Court records are maintained separately by the Circuit Court Clerk and are accessible through the Kentucky Court of Justice – Grant County office.

Is Grant County an Open Records County?

Grant County operates in full compliance with Kentucky's Open Records Act. Under Kentucky Revised Statutes § 61.870–61.884, all public agencies in the Commonwealth, including county offices, are required to make public records available for inspection and copying upon request, subject to specific statutory exemptions.

As stated in the Kentucky Open Records Act, "All public records shall be open for inspection by any person, except as otherwise provided by KRS 61.870 to 61.884." This provision establishes a strong presumption of openness, placing the burden on the agency to justify any denial of access.

The Grant County Clerk's Office affirms this commitment to transparency: "We strive to provide convenient services to the public," as noted on the Grant County Clerk's Office website. County agencies are required to designate an official custodian of records and to respond to requests within the timeframes established by state law. Kentucky's Open Records Act is further reinforced by the state's Open Meetings Act, which requires that deliberations and actions of public bodies be conducted in open session.

How Much Does It Cost to Get Public Records in Grant County?

The fee structure for public records in Grant County is governed by state law and the policies of the individual office maintaining the records. Under Kentucky's Open Records Act, agencies may charge fees for copies but may not charge for the inspection of records.

Current standard fees applicable to most requests include:

Paper copies: $0.10 per page (standard fee under state guidelines)
Certification of documents: Fees vary by document type; the Grant County Clerk's Office charges standard statutory fees for certified copies of recorded instruments
Electronic copies: Fees for records provided in electronic format are set at the actual cost of reproduction
Search fees: Kentucky law does not permit agencies to charge a separate search fee for locating records
Inspection: No fee is charged for in-person inspection of public records

Accepted payment methods at the Grant County Clerk's Office include cash, check, and money order. Fees for court records obtained through the Kentucky Court of Justice may differ and are set by the Kentucky Supreme Court's administrative rules. Fee waiver provisions are not broadly established under Kentucky's Open Records Act, though agencies retain discretion in individual circumstances.

Does Grant County Have Free Public Records?

Free inspection of public records is available in Grant County. Kentucky law requires that public agencies permit any person to inspect public records at no charge during regular business hours. The distinction between free inspection and free copies is significant: while members of the public may review records in person without cost, obtaining physical or electronic copies is subject to the fee schedule described above.

Several categories of records are accessible at no cost through official online resources:

Property and land records may be searched at no cost through the Grant County Clerk's records portal using the eCCLIX system
Court case information, including case status and party names, is available without charge through the Kentucky Court of Justice online search tool
Meeting minutes, agendas, and budget documents are posted publicly on the Grant County Fiscal Court website

Members of the public may also inspect records in person at the Grant County Clerk's Office or the Circuit Court Clerk's Office without incurring any inspection fee.

Who Can Request Public Records in Grant County?

Any person may request public records in Grant County, regardless of residency, citizenship, or stated purpose. Kentucky's Open Records Act does not restrict access to residents of the state, nor does it require requestors to provide identification or explain the reason for their request as a condition of access.

Specific provisions applicable to requestors include:

Residency: Not required; non-residents of Kentucky retain full rights to request public records
Identification: Not required for most records; however, certain sensitive record types may require the requestor to demonstrate a legitimate interest
Purpose: Requestors are not required to state a purpose for standard public records requests
Requesting your own records: Individuals seeking records pertaining to themselves may be entitled to access records that are otherwise restricted to third parties, such as certain law enforcement or personnel records
Restrictions by record type: Access to juvenile records, sealed court records, and certain law enforcement investigative files is restricted regardless of the requestor's identity

Attorneys, title companies, journalists, researchers, and members of the general public all hold equal standing under the Open Records Act when submitting requests to Grant County agencies.

What Records Are Confidential in Grant County?

Certain records maintained by Grant County agencies are exempt from public disclosure under Kentucky law. The Kentucky Open Records Act, at KRS § 61.878, enumerates specific categories of records that public agencies may withhold from inspection. These exemptions are construed narrowly, and agencies bear the burden of demonstrating that a withheld record falls within a recognized exemption.

Records currently exempt from public disclosure in Grant County include:

Sealed court records: Records sealed by judicial order are not subject to public inspection
Juvenile records: Records pertaining to minors involved in court proceedings are confidential under Kentucky law
Ongoing criminal investigation records: Preliminary investigative materials compiled in connection with a prospective law enforcement action are exempt while the investigation is active
Personal identifying information: Social Security numbers, financial account numbers, and similar data are redacted from publicly released records
Medical and health records: Records protected under HIPAA and state health privacy laws are not subject to disclosure
Adoption records: Adoption proceedings and related documents are sealed by statute
Child welfare and protective services records: Records maintained by child protective agencies are confidential
Personnel records: Employee personnel files are exempt, with limited exceptions for records relating to public employees' official duties
Trade secrets and proprietary business information: Confidential commercial or financial information submitted to a public agency is protected from disclosure
Security plans and infrastructure details: Records containing information that could compromise public safety or critical infrastructure are withheld

When an agency denies a request, it is required to cite the specific statutory exemption and explain how the exemption applies to the record at issue.

Grant County Recorder's Office: Contact Information and Hours

Grant County Clerk's Office 101 N. Main St., Williamstown, KY 41097 (859) 824-3321 Grant County Clerk's Office

Office Hours: Monday – Friday: 8:00 AM – 4:30 PM Closed on state and federal holidays

The Grant County Clerk's Office serves as the primary custodian of land records, marriage licenses, motor vehicle titles, voter registration records, and business filings for Grant County.

Additional Offices:

Grant County Circuit Court Clerk 224 S. Main St., Williamstown, KY 41097 (859) 824-3346 Grant County Judicial Center

Office Hours: Monday – Friday: 8:00 AM – 4:30 PM

The Circuit Court Clerk maintains all court records for Grant County, including civil, criminal, family, and probate case files. As noted by the Kentucky Court of Justice, the Circuit Court Clerk's office is the official repository for all court filings within the county's judicial jurisdiction.

Grant County Fiscal Court 101 N. Main St., Williamstown, KY 41097 (859) 824-3322 Grant County Fiscal Court